Human-verified distributor orders, ready for import
The operator uploads a purchase order PDF. The application displays an unverified draft proposal beside the document. The operator checks each line and fixes items that do not match the catalog. A permitted person approves the order, and the operator downloads a single file formatted for their system import. The application does not post orders into your system, does not certify the incoming PDF, and does not declare that the import succeeded.
Assisted setup on your real order documents and product catalog. No credit card required.
Buyer
Ambalaje Demo Nord SRL
Extracted lines for review
3/3 linii mapate cu excepții verificate
Built on high-integrity operational principles
Essential technical safeguards for your customer orders.
Unverified by Default
Every extracted field is explicitly marked as a suggestion until an operator confirms it against the original document.
Protected Approved Orders
Import files are generated strictly from approved versions. If an approved order is modified, a new unverified draft is created that must be reviewed again.
Safe, Non-Invasive ERP File Delivery
We do not write directly to your ERP database. We produce the exact CSV file your existing system is configured to import.
Strict Company Data Separation
Your catalog, customer mappings, and order documents are stored separately from other companies in the database. We never use your data to train public AI models.
Why email orders slow down your warehouse every morning
Wholesale distributors lose critical morning hours retyping non-standard order PDFs before delivery cutoff times.
The Retyping Grind Against Cutoffs
Operators manually type each line from the purchase order PDF into the management system, looking up item codes and calculating packaging before delivery cutoffs.
Ambiguous Packaging & Unit Conversions
Buyers order in 'boxes' or 'packs' while inventory sells in 'units'. A single missed conversion causes incorrect deliveries and costly returns.
Mismatched Customer Item Codes
Every buyer orders using their own internal part numbers and descriptions rather than your official distributor SKUs.
Overlooked Revisions & Accidental Duplicates
A buyer re-sends a PDF marked 'REVISED', and the order is accidentally entered twice, causing duplicate shipments and tying up stock.
The draft remains unverified until a human acts
Technology suggests, but people decide. No unverified order can be downloaded as an import file for your system.
- Human control
- The operator directly compares each line against the original PDF.
- Agreed format
- A single import profile previously tested with the distributor's system.
- No false promises
- The application does not post to the ERP and does not declare import success without confirmation.
Source document
The buyer's incoming purchase order PDF is preserved as an unchanged reference throughout verification.
Proposed working draft
Extracted data is presented as an unverified draft, with SKU and unit exceptions clearly highlighted.
Human approval & export
Only an explicitly checked and approved version can generate the agreed ERP import file.
Why we refuse to pretend AI is 100% autonomous
We engineered VELDOX for the messy reality of wholesale distribution, not for unrealistic marketing hype.
Unverified draft labeling with required operator sign-off
Attempting direct system writes without review allows extraction errors to reach warehouse fulfillment. VELDOX labels every proposal as unverified until an operator confirms it.
Catalog reconciliation and packaging unit conversion
Generic tools extract raw text without understanding packaging rules or inventory units. VELDOX reconciles lines directly against your product catalog and calculates pieces from boxes.
Agreed CSV import files formatted for your system
We do not request direct write access to your management database tables. We generate an import file agreed and tested during initial setup, respecting all native validation mechanisms of your existing system.
Assisted pilot for distributors
Pricing is not public. Each pilot is planned and configured directly, based on real order types and agreed import profiles.
What the pilot includes
- Assisted initial setup for your product catalog and customer list
- Configuration and testing of a single agreed import file format
- Processing of a defined batch of real purchase order PDFs
- Accurate measurement of review time and data quality
What is required
- Sample purchase order PDFs (native or scanned) and commercial images
- Internal catalog with SKUs and packaging units
- Manual verification of product and customer code mappings
- Confirmation of import results within your own system
How to start
- The pilot program is set up directly with our team. We directly review requirements and document eligibility based on your existing workflow.
- Pilot setup is handled through direct consultation with our team.
Pilot setup is handled through direct consultation with our team.
Ready to eliminate manual order retyping without losing control?
Schedule an assisted pilot scoping consultation. We will review your real purchase order documents and configure a tested import profile for your ERP.
Assisted setup on real orders. No credit card required.